Village Hall Bookings

Calendar

Booking Form

Five Great reasons to book Fritwell Village Hall for your event, family celebration or club…

All included as part of your booking fee:

Large flexible inside space
Low cost to Hire with Free Wi-Fi included
Huge back field & ample parking
Great kitchen/bar serving facilities
Tables (different sizes and shapes) & Chairs included

FRITWELL VILLAGE HALL ON-LINE BOOKING

You can book Fritwell Village Hall online. You must be aged 21 or over to book Fritwell Village Hall.

Please check the calendar below to ensure the date you want is available, complete the on line booking form below and submit. This form will go to our Booking Officer electronically (& you will receive an automatic acknowledgement email) who will then be in touch to confirm the booking (or otherwise) and arrange payment. Payment can be bank transfer, cheque or cash.

Please note that all booked events in the calendar below include set up and clear down times. So the start time below is NOT the start time of an event. Please consult What’s On &/or event posters for the actual start times of Public events.

If you are not able to book online, booking request forms are available from the Hall Bookings secretary by email

Hall Capacity & Pricing

The hall has a capacity for 70 seated or up to 110 standing
First hour £12.00, subsequent hours just £9.50 (remember to add in your set up and clear up time when booking)
Great for outside events or an area for children to play safely under your supervision
We have rectangular tables, but also small (4 people) or large round tables (to fit 8 people comfortably). Please state your table requirements in “other request” section on the booking enquiry

Deposit: You may be required to provide a deposit in addition to the Hire Charge. The deposit will be returned post-event provided all the conditions of Hire are met, the Hall has been secured after use with keys returned to the key safe, and the condition of the Hall after use has been checked and approved as acceptable by an Officer of the Village Hall Trustees. The size of that deposit will normally be:

£50 for a Fritwell Organisation (recognised as such by the Village Hall Committee)
£100 for a Fritwell Resident
£200 for a non-Fritwell Resident or Organisation

Deposits can be waived at the discretion of the Bookings Secretary

NB/ Please read the Terms and Conditions of Hire & Leaving the Hall checklist carefully to understand all the relevant conditions relating to the return or forfeiture of your deposit. It is also a condition of Hire that you read, understand and accept our Health and Safety Policy as well as our Safeguarding Policy. These can be downloaded from the buttons below.

You may be required to present 2 forms of personal identification as a condition of acceptance of your booking. These must be:

An official photo ID – i.e. A Driving License or Passport
A Current Utility Bill – Showing a current address for the Hirer

We have a key safe on the front of the Village Hall. The keys to the Hall will be in the key safe. Once your booking has been confirmed and paid for, you will be sent the code for the key safe to access the keys. You must lock the Hall and leave the keys in the key safe after your event. The Key code is changed regularly.

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FVH Terms & conditions of hire

Hirer's Checklist for leaving FVH

FVH Health & Safety Policy Document

Safeguarding Policy

Fire Safety Policy

Fire Evacuation Plan

Fire Evacuation Procedure

Online booking enquiries

Step 1 of 3

Name(Required)

First Last

Organisation Details

Private function

On Behalf of an Organisation

Name and address of the organisation

This is a condition of hire by any organisation

You must provide at least one telephone number, and email address

Phone (Landline)

Phone (Mobile)

Home Address of Hirer(Required)

Street Address Address Line 2 City County Post Code

Date of booking request

Start Time of event

Remember to include time for set-up time!

Finish Time of event

Remember to include time for clear down!

Reason for Booking?(Required)

Number(Required)

Approximately how many people will be at the event?

Are the majority of attendees below the age of 21?

Yes

If the majority of attendees are below the age of 21, a responsible adult must attend the event. See the Terms & Conditions of Hire for full details of this requirement including our Safeguarding Policy which may apply to your event.

Name of responsible adult

First Last

Phone

Address

Street Address Address Line 2 City County Post Code

Other Requests

Please use this box to indicate any further hall requests for your event or if you you wish to bring highly flammable substances or decorations that may contain combustible materials into the premises. If your booking enquiry is for multiple hire dates, please enter in the box below the start date, frequency (e.g. weekly) & finish date to save you making multiple booking requests + any other details.

Licensing

Do you intend to provide music or entertainment or sell alcohol?

Yes

Equipment

Are you providing any additional equipment for the event?

Yes

Equipment

Please list any equipment you are supplying for use at the event

You must have the express permission of the village hall committee to be covered by our licence. Otherwise you must apply for a temporary event notice. See the terms & conditions of hire for further details

E.g. Any inflatables (e.g. Bouncy castle), electronic equipment, electrical catering equipment. NB This list is not exhaustive. Please note that the purpose of this item is to ensure that you have provided the village hall with evidence of adequate insurance cover against any claims for injury or loss & that you agree in writing to follow the inflatable suppliers instructions on it's use.

Any other relevant information in regard of your booking?

e.g. As part of your booking you have access to our normal rectangular tables + chairs. If you would like to request our round tables (small seats 4 or large seats 8) please indicate here

Please read & familiarise yourself with the following Fritwell Village Hall (FVH) Policies related to your event which you are declaring you have read & understood. Thank you.

CAPTCHA

After your Hall Hiring – How was it? Feel free to write us a review

We are very open to hearing how your event went. Please write a review. Include what worked well and any suggestions you have for things that could be improved? Also If you notice any damage or want to bring something to our attention simply email your review to info@fritwellvillagehall.co.uk – Thanks.